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PROCEEDINGS
CITY COUNCIL
June 12, 2017
DeQuincy, LA
The city council of the city of DeQuincy met in regular session on the above date in the city hall council chambers located at 300 Holly Street, DeQuincy, Louisiana, with the following members present: Ronda Jacobs, Judy Landry, and Denise Maddox and Mark Peloquin. Absent: Andrea Coleman
Council Chairman Denise Maddox called the meeting to order at 6:00 p.m. Mayor Lawrence Henagan gave the invocation and Mark Peloquin led the pledge of allegiance.
Motion was made by Judy Landry and seconded by Ronda Jacobs to approve the May 8, 2017 regular session minutes. Without objection, the motion carried.
Valecia Royer, CPA, presented the finance report for the City of DeQuincy. Everything is the same as was presented last month. We have been working on the budget for next year, which will be introduced tonight.
Fire Chief Johnny Copeland reported there were five (5) runs for the month of May 2017.
Chief Suchanek gave the police report. The bonds and fines totaled $22,428.00 for the month of
May 2017.
Eddy Dahlquist gave the public works report. The crew has been cleaning the public swimming pool and it opened this week. Still mowing grass in-between the rains and have been filling potholes. We are using the cold mix in bags right now because we have not been able to buy it by the ton. The council asked that we do a comparison of the cost to see which is cheaper to use for the city. The advantage of bagged cold mix is it doesn’t sit out in the weather and it’s easier to work with.
6:09 Andrea Coleman arrived at council meeting.
Ronda Jacobs asked about the bad patch in the road near Fred’s. Eddy said they were going to have to dig it out and cement it. Waiting on dry weather.
CITY REPORTS GIVEN BY MAYOR HENAGAN
We had a good District G Meeting in Crowley last week. Mary Jo, Pat and I attended.
Reminder that the LMA Convention is coming up so be sure to let Pat know if you are going.
Sabrina, our Cleco representative, was in town couple of weeks ago and we rode out and looked at the high line in West Park. They will try to have a contractor come in here to fix the problem.
Ronda Jacobs asked if the ditch, going to ride of way on Boise Street, could be dug out and Eddy informed the council that his crew cleaned it out today.
Judy Landry made a motion to approve the June 12, 2017 agenda and Mark Peloquin seconded the motion. Without objection, the motion carried.
PUBLIC INPUT:
Items not on the agenda.
Dorothy Eygabroad advised the council she attended a retirement party for Ada Woods and what a wonderful tribute it was to her.
Seymore Pullam asked that the trees be trimmed back on the Grand Avenue School Campus and that the large hole by the gate and the highway be worked on. Eddy explained his crew wasn’t allowed to work in that area because of a fiber optic cable that was there. The council asked that someone check with the state and see who is responsible for taking care of the hole.
Valecia Royer and Mayor Henagan briefly explained the proposed budget and answered questions from the council. A motion was made by Mark Peloquin and seconded by Judy Landry to introduce an ordinance and set a public hearing for August 14, 2017 regarding the proposed budget of expenditures for the FYE 9/30/18. Yeas: Judy Landry, Denise Maddox, Andrea Coleman, Mark Peloquin and Ronda Jacobs. Nays: None. Absent: None. Abstain: None.
A motion was made by Judy Landry and seconded by Andrea Coleman to re-appoint the DeQuincy News as our official journal. Motion carried as follows: Yeas: Judy Landry, Denise Maddox, Andrea Coleman, Mark Peloquin and Ronda Jacobs. Nays: None. Absent: None. Abstain: None.
A motion was made by Mark Peloquin and seconded by Ronda Jacobs to set a public hearing for July 10, 2017 for consideration of a resolution adopting the 2017 millage rates. Motion carried as follows: Yeas: Judy Landry, Denise Maddox, Andrea Coleman, Mark Peloquin and Ronda Jacobs. Nays: None. Absent: None. Abstain: None.
A motion was made by Judy Landry and seconded by Andrea adopting a resolution authorizing Mayor Henagan to sign the Maintenance Agreement between the City of DeQuincy and State of LADOTD regarding our mowing and litter pickup for July 1, 2017 and ending June 30, 2018. Motion carried as follows: Yeas: Judy Landry, Denise Maddox, Andrea Coleman, Mark Peloquin and Ronda Jacobs. Nays: None. Absent: None. Abstain: None.
A motion was made by Andrea Coleman and seconded by Judy Landry to adopt a resolution informing the Louisiana DEQ that the city will continue maintaining our wastewater treatment plant and continue required analytical analysis in accordance with the current LDEQ permit, including monthly monitoring of influent CBOD. Motion carried as follows: Yeas: Judy Landry, Denise Maddox, Andrea Coleman, Mark Peloquin and Ronda Jacobs. Nays: None. Absent: None. Abstain: None.
A motion was made by Andrea Coleman and seconded by Judy Landry authorizing Mayor Henagan to enter into a Cooperative Endeavor Agreement with the Calcasieu Parish Police Jury for the specific purpose of providing funding assistance for the delivery of services in coordination of the 2017 Summer Food Service Program and to sign any documents pertaining thereto. Motion carried as follows: Yeas: Judy Landry, Denise Maddox, Andrea Coleman, Mark Peloquin and Ronda Jacobs. Nays: None. Absent: None. Abstain: None.
A motion was made by Ronda Jacobs and seconded by Andrea Coleman to table, until the July 10, 2017 council meeting, the adoption of a resolution for the 2017 Drainage Trust application. Motion carried as follows: Yeas: Judy Landry, Denise Maddox, Andrea Coleman, Mark Peloquin and Ronda Jacobs. Nays: None. Absent: None. Abstain: None.
A motion was made by Andrea Coleman and seconded by Judy Landry to re-advertise the sale of surplus vehicles and equipment. Motion carried as follows: Yeas: Judy Landry, Denise Maddox, Andrea Coleman, Mark Peloquin and Ronda Jacobs. Nays: None. Absent: None. Abstain: None.
COUNCIL CONCERNS
Judy Landry has no council concerns.
Ronda Jacobs asked if a trash bash has been scheduled. Mary Jo explained she was working on it and should be able to have a date for her soon. Ronda advised the council she has been working on the proposal for the basketball court by the skate park and should have more information for them by the next council meeting.
Mark Peloquin discussed with Eddy some culvert problems he has noticed in different locations around town. He also mentioned how proud he was of the Old Town Hall Board for raising close to $50,000.00 to be put toward the new roof. Mr. Peloquin asked if Waste Management would have a box at the VFW for residents outside of the City Limits. Also mentioned was that they will take empty paint cans but not cans that still have paint in them.
Andrea Coleman announced the Rosenwald Reunion will be the third weekend in July and she asked that Eddy have the grounds mowed and ready. Andrea also announced that J. B. Eaglin has requested through the proper channels, both on the state level and federal level, that the Grand Avenue Gym be made a historical site. Mr. Eaglin briefly spoke on the subject. Andrea also advised the council that they have been gathering pictures of the sewer problems in District 4 to present with our LCDBG application.
Denise Maddox had several concerns for the council this month. She asked the Mayor if we had an employee handbook and if not, could we have one prepared. The Mayor suggested they get a committee to prepare one if they felt it was necessary. Secondly, she asked about a time clock for the employees. She thought a better system, with thumb print/finger print would be better suited and more individualized. The council felt it would be better than merely punching a time clock. Third, she addressed the street drives in DeQuincy and advised the council that she spoken to our risk management representative and was advised we probably needed to take more regulations, such as an ordinance, regarding the rules of the drive. Some of the issues were discussed and Denise and Mike will get together and get a new application in place setting forth the regulations to be presented and signed for each street drive. Fourth, she asked about whether or not we have any proposals for the cleaning of Buxton Creek. The cement is tearing up and needs to be cleaned. Eddy Dahlquist explained that the problem is and has been getting a piece of equipment that will reach down into the creek to clean it out. The equipment is very expensive to rent but the Mayor will check into it. Further, she asked about point repairs for sewer and drainage. He explained point repairs are being done on the sewer. She then asked about the drainage problem on Boise. Eddy explained that all of the culverts need to be reset. She then asked what their plan was to repair this problem. Also mentioned was the police handbook. There are some errors in it and she and Doug are going to work on it to correct the errors. Denise also asked Chief Suchanek to give her a list of the job duties for the police officers, from the Chief on down.
Judy Landry made a motion to adjourn and Andrea Coleman seconded the motion.
ATTEST:
/s/Pat Brummett
City Council Clerk
APPROVED:
/s/Lawrence Henagan
Mayor
COUNCIL CHAIRMAN:
/s/Denise Maddox
Council Chairman
Run: July 12, 2017 (Jy-4)

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